Library Policies

SECTION 1 – GENERAL OBJECTIVES 

1.01 – Library Vision & Mission 

A well-defined mission and vision provides Library staff and administration with a roadmap for future achievement. The Library Board believes the delivery of services to the community of Weiser demonstrates a high degree of common good and they invite all to become aware and use the Library for the resource that it is. 

The vision… 

It is the vision of the Weiser Public Library to enrich the community by providing opportunities to learn from and enjoy the Library’s resources. 

The mission… 

The mission of the Weiser Public Library: 

• Provide easy access to all library resources 
• Provide an inviting and comfortable space 
• Employ a professional and customer-oriented staff 
• Protect the privacy of everyone who uses the library 

1.02 – Library Bill of Rights 

The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services. 

1. Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves. Materials should not be excluded because of the origin, background, or views of those contributing to their creation. 
2. Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval. 
3. Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment. 
4. Libraries should cooperate with all persons and groups concerned with resisting abridgement of free expression and free access to ideas. 
5. A person’s right to use a library should not be denied or abridged because of origin, age, background, or views. 
6. Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use. 
7. All people, regardless of origin, age, background, or views, possess a right to privacy and confidentiality in their library use. Libraries should advocate for, educate about, and protect people’s privacy, safeguarding all library use data, including personally identifiable information. 

Adopted June 19, 1939, by the ALA Council; amended October 14, 1944; June 18, 1948; February 2, 1961; June 27, 1967; January 23, 1980; June 29, 2019. 

Inclusion of “age” reaffirmed January 23, 1996. ALA American Library Association. (1996). Library bill of rights. Advocacy, Legislation & Issues. Retrieved November 22, 2021, from https://www.ala.org/advocacy/intfreedom/librarybill 

1.03 – Freedom to Read Statement 

The freedom to read is essential to our democracy. It is continuously under attack. Private groups and public authorities in various parts of the country are working to remove or limit access to reading materials, to censor content in schools, to label “controversial” views, to distribute lists of “objectionable” books or authors, and to purge libraries. These actions apparently rise from a view that our national tradition of free expression is no longer valid; that censorship and suppression are needed to counter threats to safety or national security, as well as to avoid the subversion of politics and the corruption of morals. We, as individuals devoted to reading and as librarians and publishers responsible for disseminating ideas, wish to assert the public interest in the preservation of the freedom to read. 

Most attempts at suppression rest on a denial of the fundamental premise of democracy: that the ordinary individual, by exercising critical judgment, will select the good and reject the bad. We trust Americans to recognize propaganda and misinformation, and to make their own decisions about what they read and believe. We do not believe they are prepared to sacrifice their heritage of a free press in order to be “protected” against what others think may be bad for them. We believe they still favor free enterprise in ideas and expression. 

These efforts at suppression are related to a larger pattern of pressures being brought against education, the press, art and images, films, broadcast media, and the Internet. The problem is not only one of actual censorship. The shadow of fear cast by these pressures leads, we suspect, to an even larger voluntary curtailment of expression by those who seek to avoid controversy or unwelcome scrutiny by government officials. 

Such pressure toward conformity is perhaps natural to a time of accelerated change. And yet suppression is never more dangerous than in such a time of social tension. Freedom has given the United States the elasticity to endure strain. Freedom keeps open the path to novel and creative solutions, and enables change to come by choice. Every silencing of a heresy, every enforcement of an orthodoxy, diminishes the toughness and resilience of our society and leaves it less able to deal with controversy and difference. 

Now as always in our history, reading is among our greatest freedoms. The freedom to read and write is almost the only means for making generally available ideas or manners of expression that can initially command only a small audience. The written word is the natural medium for the new idea and the untried voice from which come the original contributions to social growth. It is essential to the extended discussion that serious thought requires, and to the accumulation of knowledge and ideas into organized collections. 

We believe that free communication is essential to the preservation of a free society and a creative culture. We believe that these pressures toward conformity present the danger of limiting the range and variety of inquiry and expression on which our democracy and our culture depend. We believe that every American community must jealously guard the freedom to publish and to circulate, in order to preserve its own freedom to read. We believe that publishers and librarians have a profound responsibility to give validity to that freedom to read by making it possible for readers to choose freely from a variety of offerings. 

The freedom to read is guaranteed by the Constitution. Those with faith in free people will stand firm on these constitutional guarantees of essential rights and will exercise the responsibilities that accompany these rights. 

We therefore affirm these propositions: 

1. It is in the public interest for publishers and librarians to make available the widest diversity of views and expressions, including those that are unorthodox, unpopular, or considered dangerous by the majority. Creative thought is by definition new, and what is new is different. The bearer of every new thought is a rebel until that idea is refined and tested. Totalitarian systems attempt to maintain themselves in power by the ruthless suppression of any concept that challenges the established orthodoxy. The power of a democratic system to adapt to change is vastly strengthened by the freedom of its citizens to choose widely from among conflicting opinions offered freely to them. To stifle every nonconformist idea to birth would mark the end of the democratic process. Furthermore, only through the constant activity of weighing and selecting can the democratic mind attain the strength demanded by times like these. We need to know not only what we believe but why we believe. 
2. Publishers, librarians, and booksellers do not need to endorse every idea or presentation they make available. It would conflict with the public interest for them to establish their own political, moral, or aesthetic views as a standard for determining what should be published or circulated. Publishers and librarians serve the educational process by helping to make available knowledge and ideas required for the growth of the mind and the increase of learning. They do not foster education by imposing as mentors the patterns of their own thought. The people should have the freedom to read and consider a broader range of ideas than those that may be held by a single librarian or publisher or government or church. It is wrong that what one can read should be confined to what another thinks proper. 
3. It is contrary to public interest for publishers or librarians to bar access to writings on the basis of the personal history or political affiliations of the author. No art or literature can flourish if it is to be measured by the political views or private lives of its creator. No society of free people can flourish that draws up lists of writers to whom it will not listen, whatever they have to say. 
4. There is no place in our society for efforts to coerce the taste of others, to confine adults to the reading matter deemed suitable for adolescents, or to inhibit the efforts of writers to achieve artistic expression.
   To some, much of modern expression is shocking. But is not much of life itself shocking? We cut off literature at the source if we prevent writers from dealing with the stuff of life. Parents and teachers have a responsibility to prepare the young to meet the diversity of experiences in life to which they will be exposed, as they have a responsibility to help them learn to think critically for themselves. These are affirmative responsibilities, not to be discharged simply by preventing them from reading works for which they are not yet prepared. In these matters values differ, and values cannot be legislated; nor can machinery be devised that will suit the demands of one group without limiting the freedom of others. 
5. It is not in the public interest to force a reader to accept the prejudgment of a label characterizing any expression of its author as subversive or dangerous.
   The ideal of labeling presupposes the existence of individuals or groups with wisdom to determine by authority what is good or bad for others. It presupposes that individuals must be directed in making up their minds about the ideas they examine. But Americans do not need others to do their thinking for them. 
6. It is the responsibility of publishers and librarians, as guardians of the people’s freedom to read, to contest encroachments upon that freedom by individuals or groups seeking to impose their own standards or tastes upon the community at large; and by the government whenever it seeks to reduce or deny public access to public information.
   It is inevitable in the give and take of the democratic process that the political, the moral, or the aesthetic concepts of an individual or group will occasionally collide with those of another individual or group. In a free society individuals are free to determine for themselves what they wish to read, and each group is free to determine what it will recommend to its freely associated members. But no group has the right to take the law into its own hands, and to impose its own concept of politics or morality upon other members of a democratic society. Freedom is no freedom if it is accorded only to the accepted and the inoffensive. Further, democratic societies are more safe, free, and creative when the free flow of public information is not restricted by governmental prerogative or self-censorship. 
7. It is the responsibility of publishers and librarians to give full meaning to the freedom to read by providing books that enrich the quality and diversity of thought and expression. By the exercise of this affirmative responsibility, they can demonstrate that the answer to a “bad” book is a good one, the answer to a “bad” idea is a good one 

The freedom to read is of little consequence when the reader cannot obtain matter fit for that reader’s purpose. What is needed is not only the absence of restraint, but the positive provision of opportunity for the people to read the best that has been thought and said. Books are the major channel by which intellectual inheritance is handed down, and the principal means of its testing and growth. The defense of the freedom to read requires of all publishers and librarians the utmost of their faculties, and deserves of all Americans the fullest of their support. 

We state these propositions neither lightly nor as easy generalizations. We here stake out a lofty claim for the value of the written word. We do so because we believe that it is possessed of enormous variety and usefulness, worthy of cherishing and keeping free. We realize that the application of these propositions may mean the dissemination of ideas and manners of expression that are repugnant to many persons. We do not state these propositions in the comfortable belief that what people read is unimportant. We believe rather that what people read is deeply important; that ideas can be dangerous; but that the suppression of ideas is fatal to a democratic society. Freedom itself is a dangerous way of life, but it is ours. 

This statement was originally issued in May of 1953 by the Westchester Conference of the American Library Association and the American Book Publishers Council, which in 1970 consolidated with the American Educational Publishers Institute to become the Association of American Publishers. 

Adopted June 25, 1953, by the ALA Council and the AAP Freedom to Read Committee; amended January 28, 1972; January 16, 1991; July 12, 2000; June 30, 2004. ALAAmerican Library Association. (1996). The freedom to read statement. Advocacy, Legislation & Issues. Retrieved November 22, 2021, from https://www.ala.org/advocacy/intfreedom/freedomreadstatement 

1.04 – General Objectives 

The Weiser Public Library endeavors to: 

• Assemble, preserve and promote a collection of physical, digital, and technological resources to serve the community of Weiser. 
• Provide convenient and equal access to the facility and collection resources.
• Provide a worthwhile variety of reference, informational and general interest services, programs and exhibits, which stimulate the use of the library.

1.05 – Services 

The Library will work to meet the needs of all age groups. It will cooperate with, but cannot perform, the functions of school or after-school related programs, individual educational providers, and/or entities designed to meet specific curricular, instructional, personal growth, behavioral and/or group support functions. 

1. Library services are offered in the general areas of youth services, adult and senior services, and circulation. 
2. The Library will attempt to work closely with the Idaho Commission for Libraries, Idaho Digital Consortium, LYNX! Consortium and other library systems throughout the region and state. 

1.06 – Hours of Operation 

The Library’s operational hours will be determined by the Board of Trustees in conjunction with recommendations of the Library Director and patron input. Permanent alteration of operational hours will be announced no less than fifteen days prior to becoming effective. 

In the event of an emergency, the Library will notify patrons of modified hours/closures by posting the information on the front door of the building and any active social media accounts. 

1.07 – Customer Service Policy 

Just A.S.K. 

We take pride in being… 

• Accessible 
• Service-Oriented 
• Knowledgeable 

As a library staff, our first priority is to the people we serve. When coming to the library most patrons have a goal in mind, whether it is to read for pleasure, seek information, study, or simply find a quiet place to relax. We will encourage both adults and children to rely on the wealth of resources that can be found in a library. We desire to provide an environment that is safe, orderly, and harassment-free. Those entering our doors will receive prompt, efficient, and accurate service. We value teamwork and cooperation in seeking to fulfill the needs of our patrons. 

Every Patron Is Important 

We do not discriminate and offer the same quality of service to all regardless of age, race, sex, nationality, educational background, physical limitation, or any other criteria. 

• All patrons will be treated with respect. 
• Judgment calls will be made flexibly with all patrons’ needs in mind. 
• All effort is made to fill patron requests using a wide variety of resources.
• We will not assume patrons know how to locate information without orientation from the staff. 
• We will take steps to make sure the library’s collection, programs, and services are as convenient and user-friendly as possible. 

SECTION 2 – PERSONNEL 

2.01 – Personnel 

The Library Board of Trustees follows the personnel policy of the City of Weiser, as outlined in the City of Weiser Personnel Policy.

The Board of Trustees has sole responsibility for hiring, supervising, and evaluating the Weiser Public Library Director, who serves at the pleasure of the Board, under Title 33, Chapter 26 of Idaho Code. 

The Director, in accordance with City policy, has authority over all personnel with regard to hiring, promotion, reassignment, scheduling, and dismissal of any library employee whose attitude, professional ethics and conduct, or performance or duties make such action advisable. 

The Library is committed to providing equal employment opportunities for all persons. Equal Employment Opportunity at the Weiser Public Library asserts that all people should have the right to work and advance on the bases of merit and ability, regardless of their race, sex, color, sexual orientation, religion, disability, national origin, sexual orientation, or age. 

2.02 – Continuing Education 

It is the policy of the Library Board to encourage personal and professional development of director through membership in civic, educational, and professional organizations. Attendance of director at library institutes and conferences of library associations may be financed to the greatest extent possible within bounds of the library’s budget. 

2.03 – Employee and Volunteer Dress Standards 

Staff members are expected to present a professional image to visitors, patrons, and the public. While adhering to the following guidelines, employees are encouraged to use their best judgment to dress neatly, professionally, and appropriately for both their job assignments and the day’s anticipated activities. 

• Acceptable attire will be neat and clean. The attire could include, but is not limited to slacks, khakis, sports shirts, skirts, capris, sweaters, clean jeans without holes, non-hooded sweatshirts, clean tennis shoes, sandals, or boots. 
• Clothing with noticeable stains, tears, holes, foul language or obscene images may not be worn.
• Shirts should be free from slogans, logos (with the exception of shirt manufacturer’s logos such as the Under Armour logo), writing, pictures or advertisements. This excludes library-related shirts or those which promote community spirit (such as local school shirt/university clothing).
• No clothing that exposes the midriff, navel, or cleavage. 
• Shoes should be appropriate for the job assignment. 
• Hoodies, sweat pants, workout pants, yoga pants, and pajama pants are not appropriate work attire. 
• No outdoor hats or caps may be worn inside the library building. 
• Facial hair should be neatly groomed. 
• Poor personal hygiene is not professionally acceptable. 

SECTION 3 – USE OF THE LIBRARY 

3.01 – Use of the Library 

The Library is a tax-supported institution and its services and resources are available to those individuals (18 years of age or older) who live or pay taxes within the city limits of Weiser or who pay for a non-resident library card. The Library’s “legal service area” is that area within the incorporated boundaries of the City of Weiser. Services to patrons will not be denied or abridged because of race, color, religion, gender, age, national origin, sexual orientation, gender identity, disability, veteran status, or any other applicable legally protected status. 

The Library allows browsers and students from all areas to use materials while in the Library. Reference assistance is provided to browsers whether or not they are residents of Weiser or purchase a non-resident library card. A library card is necessary for circulation of collection items and reciprocal borrowing agreements or service contracts may also provide borrowers with access to other system collections. 

● Activities such as, but not limited to, meetings, tutoring, mentoring, counseling, personal assistance sessions, group studies, conferences, or informal get-togethers will be directed to the common area, study carrels, or will need to be booked into the public meeting room using standard reservation processes. 

Seating in the common area and study carrels are made available on a first-come, first-served basis. Library programming shall have priority in all Library areas. Ongoing or regularly scheduled events and meetings in the common must have pre-arranged approval from the Library Director.

3.02 – Rules of Conduct 

The Board expects Library patrons to respect the Library, its staff, its furnishings, equipment, grounds, collection and other Library Patrons. Patrons who do not act in a manner consistent with the Boards expectations may be asked to leave the Library. 

Illegal, disruptive or other inappropriate conduct that interferes with the operation or enjoyment of the Library by staff or patrons is prohibited. Such conduct includes, but is not limited to, the following: 

1. Possessing a deadly or dangerous weapon within the library building and/or library grounds. For purposes of this rule, a “deadly or dangerous weapon” may include a bladed instrument, explosive device, or other item held for the purpose of endangering or inflicting bodily harm on a person with the exception of a lawfully possessed firearm or pocket knife with a blade of four inches or less. 

2. Theft, destruction or injury to library equipment or property; using library equipment in a manner other than intended by the manufacturer. 

3. Bringing a pet or other animal into the Library, other than an assistance dog, assistance dog in training, service dog or service miniature horse as defined by state and federal law. Patrons will be asked to remove their service or assistance animal from the Library if the animal: 

1. Poses a direct threat to the safety of others 
2. Is out of control and effective action is not taken to control it 
3. Is not housebroken 
4. Interferes with the Library’s fundamental purpose, e.g. continuous barking

4. Using cellular telephones, radios or other sound-producing devices in a disruptive manner. 

5. Selling items on Library premises except for sales that have been pre-authorized by the Library Director and are being conducted for the benefit of the Library or of performers retained by the Library. 

6. Distributing written materials (“leafleting”), petitioning for signatures, conducting surveys, or soliciting inside the Library building. Leafleting, petitioning, or soliciting immediate monetary donations on Library outdoor premises in a manner that blocks driveways, parking areas or building access points. 

7. Loitering, sleeping, or following staff members or other patrons around the premises with the intent to annoy. 

8. Impeding the free movement of persons into or out of the Library and/or obstructing traffic on Library grounds by blocking sidewalks, patio entryways, service entrances, designated short term or staff parking spaces, driveways, or parking lots.

9. Consuming food, meals, and/or beverages, or snacks in any area other than the common area, or in the meeting room. All beverages must be in a closed or lidded container. Food, meals, and/or beverages of any type are not allowed in any area with a computer. 

10. Use of tobacco products or vaping devices such as e-cigarettes or e-cigars in the Library or on Library grounds. 

11. Entering or remaining within the Library barefoot or without being fully clothed. 

12. Using roller blades, skateboards, bicycles, scooters, or any other wheeled recreational devices on Library grounds or in the building. 

13. Leaving a bicycle unattended anywhere on the library premises other than at an approved bike rack. 

14. Using restrooms for other than intended purposes such as bathing and changing clothes. 

15. Bringing large bundles, packages, or personal property into the building which cannot be stored under a study chair. The Library is not responsible for personal belongings left unattended anywhere on the premises. 

16. Use of study, reading only, and quiet zones for other than posted and designated purposes. 

17. The Weiser Public Library is not intended as a day care facility nor can it provide day to-day operational space for individual educational providers, entities designed to meet specific curricular or instructional, personal growth, and/or group support functions. Children under the age of 10, or who have emotional or social difficulty, must be attended by a parent or other responsible care-giver, aged 13 and older, at all times while in the Library. 

18. Parents are responsible for the behavior of their children in the Library at all times.

19. Engaging in any criminal activity. 

20. Engaging in any other behavior disturbing or disruptive to staff or patrons.

Library staff may take action to correct violations of this policy which, depending upon the circumstances, may include asking a patron to conform his or her conduct to the requirements of this policy, suspending a patron’s privilege to use the Library, and/or involving law enforcement. Further, a patron may be held financially responsible for theft of, destruction, or injury to Library property caused by the patron or by a service or assistance animal accompanying the patron.

3.03 – Conduct Appeal Process 

Patrons who have their Library use privileges revoked or suspended may appeal in writing to the Director to have privileges restored. The suspension of the privilege to use the Library will remain in effect throughout this appeal process. 

• The appeal must be submitted to the Director within 15 days from the date of revocation, or, for suspension periods consisting of less than 15 days, any time prior to the expiration of the suspension period. 
• The Director, or designee, shall review an appeal made within the allotted time frame and provide the patron with a written decision within 10 business days of receipt of the appeal.
• The patron may appeal the Director’s decision to the Board in writing within 20 days of the date of said decision. 
• The Board shall review the appeal and the Director’s written decision, along with any other relevant documentation or staff information, and will deliberate on the matter. If deliberation is not met with a consensus of the Board, the Board may require all involved in the matter to appear before them at their next regularly scheduled meeting. 
• The written decision of the Board shall be provided to the patron and the Director within 45 days of the appeal to the Board or, in the event further discussion and deliberation was required, within 45 days following the regularly scheduled meeting which had including the matter as an agenda item. 

3.04 – Public Meeting Room 

Purpose: 

The Weiser Public Library Board of Trustees makes the Library’s meeting room available to the public. The booking of this meeting space does not imply library endorsement of the content and/or speakers of meetings held in the Library. 

Room Use Priority: 

❖ Library and City of Weiser sponsored events are given priority in scheduling use of the meeting room. 

*The Library will not cancel existing room use reservations except in emergency situations. 

Meetings: 

❖ When not needed for Library use, the meeting room is available on a first-come, first-served basis. 

❖ All meetings must be open to the public without charge. 

❖ Meetings may not disturb the normal operations of the Library nor pose a safety hazard. 

Reservations: 

❖ Reservations are required. They must be made in person or by phone, no more than 1 year in advance.

3.05 – Bulletin Boards 

Posting material to Library bulletin boards for certain public announcements and requests for special use of the Library and grounds are subject to the following guidelines: 

1. Posters, notices, and material for distribution must be submitted to staff for approval and posting. Nothing may be posted or removed from bulletin boards or anywhere on the premises except by staff. Items may not be posted earlier than 60 days prior to an event. 
2. Under no circumstances will non-library related postings, announcements, or items for distribution be allowed on windows, foyer entrances, tables, in or on work areas, public restrooms, on the outside of the building, or on the grounds unless prior arrangement has been made with the staff. 
3. Items will be date-stamped by the staff prior to posting and will be removed by staff immediately following the event advertised or 30 days after positing if no specific is listed. 
4. Items removed from bulletin boards or items that have not been approved for posting/distribution will be discarded. 
5. Announcements or materials must be of a non-commercial, non-political, and non-religious nature. 
6. Individuals, non-City entities, or a group not participating in a partnership event with the Library or a Library Concessionaire are strictly forbidden to distribute advertising, literature, circulate or post petitions, or solicit funds for any purpose in the Library or on the grounds. 
7. Non-Library sale items anywhere on Library grounds is allowed only with the permission of the Library Board of Trustees. Under limited circumstances, the Library may act as an agent to sell materials, if approved by the Board. The primary determining factor in allowing sales or acting as the agent for sales will be whether the Library is a beneficiary of the sale. 
8. Posting of notices and distribution of material does not imply endorsement by the Library.

3.06 – Displays 

The Library will consider requests from individuals, organizations, and businesses to exhibit displays and post advertisements or brochures of a non-commercial, non-political, and non-religious nature. Anyone wishing to use the Library for this purpose must receive the permission of the Director and/or Board of Trustees prior to the scheduled showing or event. In all instances, the Library reserves the right to refuse any materials for exhibit, display, or posting. It is the policy of the Library not to advertise commercial endeavors unless the Library is a beneficiary of those endeavors. The Library is not responsible for loss or damage to items. 

The Board, Director, or designee will determine suitability of an item or items based on space/facilities available and objectives of the Library. Display items are accepted for a limited amount of time and will generally not exceed 30 days unless previous approval has been given. 

3.07 – Borrowers Card 

The Library offers the following library cards: 

1. City Library Card
   Borrower’s Cards are available without cost to Weiser residents or those individuals (18 years of age or older) who live or pay taxes within the city limits of Weiser or who pay for a non-resident library card. 
2. Rural Library Card
   An individual who does not meet the requirements for a City Library Card may obtain a Rural Library Card upon the payment of the current cost of such card. Rural Library Cards are $36.00 and must be renewed annually. Patrons who are over 60 years of age are only required to pay $18.00. 
3. Temporary Library Card 
   If you are visiting the area or need a Library card for the summer break, you may register for a temporary library card. This card is for those 18 years of age and older. A current physical mailing address and phone number is required (PO boxes are not a valid mailing address). The temporary card is valid for 90 days, may not be renewed, and costs $9.00. 

The Library Board of Trustees delegates to the Library Director the authority to create guidelines as may be necessary to ensure the efficient use and availability of library materials. Please see attachment A.

3.08 – Circulation 

Staff shall make a library card available to any individual who resides in Weiser or who pays property tax within the city limits of Weiser, or, to any non-resident purchasing a library card for an amount annually determined by the Library Board of Trustees. 

A library card must be obtained and be in good standing before materials can be checked out. 

Members of libraries participating in cooperative borrowing agreements with the Library may borrow materials provided those accounts are in good standing. 

Borrowing may be limited as deemed necessary by staff when excessive demand makes it necessary to do so in order to ensure service to the greatest number of patrons. 

3.09 – Interlibrary Loan (ILL) 

When possible within the constraints of the Library’s budget, staff will provide Interlibrary Loan service to obtain books from other library systems. The Library will not charge patrons a fee for this service, although charges from other libraries lending requested materials will be passed along to patrons. This service is only available to Borrower accounts, which are free of fines or fees. 

• Items with current year copyright, periodicals, rare or antique editions, some textbooks, and audiovisual items such as CDs, cassette tapes, and DVD’s are not available through the Interlibrary Loan services. 
• Weiser Public Library patrons may have up to 3 books in process at a time.
• A parent or legal guardian must authenticate ILL requests made by their minor children. 
• Weiser Public Library cannot guarantee lending library availability, loan periods, or delivery dates. It may be necessary to adjust lending library due dates to ensure materials are returned to the originating sites on time. 
• Interlibrary loans can be renewed one time, upon approval of lending library. Renewals must be requested no later than five days before the due date. 
• Items are considered lost 45 days after the due date. Cardholders who return items late or fail to return items may have ILL privileges suspended or revoked. 
• Patrons agree to pay service fees, replacement and/or processing charges for lost or damaged items as determined by Weiser Public Library and the lending library. 
• The Library will not keep patron reading request lists or hold future ILL request forms.

3.10 – Collection Development and Maintenance 

The Collection Development and Maintenance Policy of the Weiser Public Library supports the mission of the Library, the American Library Association’s Library Bill of Rights, and the Freedom to Read Statement. 

The policy outlines principles to guide selectors in acquisitions, provide direction to maintain materials over time, and build a strong collection based on community interest and need for a variety of popular formats. All acquisitions, before being purchased or accepted as an out-right gift, will be evaluated against as many of the applicable criteria noted below: 

• Popular appeal and public demand, both specific and in general, as expressed through requests, suggestions, and collection use 
• Present and potential relevance to community needs 
• Reputations, qualifications, and significance of author, producer, or publisher ➢ Attention of critics, reviewers, awards, and public 
• Effect subjects and viewpoints have on developing a balanced collection 
• Relation to existing collection and other material on the subject 
• Availability of the same or similar materials in other libraries or agencies 
• Accuracy, currency, timeliness, and validity 
• Physical quality and format 
• Availability of collection space 
• Budget and cost as measured against competing materials on the same subject ➢ Availability of discounts and efficiency of vendors used for purchasing ➢ Availability of subscriptions and standing orders for popular materials, reference and nonfiction times published or released annually

3.11 – Responsibility 

The Weiser Library Board of Trustees is legally responsible for all matters relating to the operation of the Library. It delegates the responsibility for selection to the Director or designees as assigned through the Director. The Director, or designees, shall examine the collection regularly for the purpose of selection, assessment, and retention of materials. The same criteria will be used in weeding materials from the collection as are used in their acquisition. 

The Board invites Weiser residents to make recommendations for library collection purchases. Selection of materials will not be based upon any anticipated approval or disapproval, but instead on merits of the material and the value it has within the collection. The final responsibility for selection rests with the Library Director. 

The use of Library materials by patrons is an individual matter. Responsibility for childrens’ and teens’ use of the Library materials rests with their parents or legal guardians.

3.12 – Request for Reconsideration of Materials 

The Library will review decisions regarding specific titles upon written request from Weiser Public Library patrons.

Patrons’ objections can only be initiated by those that hold a Weiser Public
Library Card.

Card holders (patron/ household) can only submit one (1) request a year. 1 year is equivalent to 365 days.

Once a book has been Reconsidered it can not be reconsidered again for 3 years from the date it was submitted.

The Director or designee will provide a Request for Reconsideration Form (Exhibit 5.02a) for this purpose. 

Requests for reclassification will be brought to the attention of the Library Board but final determination of placement within the collection will be made by the Director. 

When a completed Request for Reconsideration of Library Materials form is received by the Library Director, the Library will begin its reconsideration process for exclusion of an item. The process consists of the following steps: 

1. The Director will notify the Library Board a Request for Reconsideration of Library Materials form has been received. 
2. The Library Director and designated staff will review the materials under consideration and communicate their decision to remove or retain materials in question to the patron and Library Board of Trustees in writing within 30 business days of receipt of the Request for Reconsideration of Library Materials form. Materials will be evaluated against the Selection Policy.
3. Should the patron not be satisfied with the staff’s decision, the patron may appeal the decision in writing to the Library Board within 10 business days. The Appeal to the board will determine whether policy and procedure were followed correctly.
4. The Board may schedule a date to hear the patron’s request and/or communicate a final decision to the patron within 30 business days. 

In considering Requests for Reconsideration, staff, the Director and the Board will consider each work as a whole, and individual passages will not be treated out of context. They will also consider the literary merit of work recognized as classics, even though classic works may contain words or sentiments which, today, are deemed controversial. 

No materials shall be excluded from the Library’s collection solely due to coarse language or implicit or explicit treatment of certain situations, if a reasonably accurate picture of the human experience is portrayed or if the work is deemed a significant artistic endeavor.

The Request for Reconsideration of Materials paperwork that is turned in becomes Public Record.

Download the Request for reconsideration of materials form

3.13 – Gifts, Donations and Bequests 

The Library Board looks with favor on gifts in the form of materials and/or funds to be used for the purchase of resources or other items. Books and other materials will be accepted on the condition the Board and Director or designee has the authority to make whatever disposition is deemed advisable. 

Staff members responsible for selection of materials will base their decision to include gift materials in the Library’s collection based on: 

• Whether the item conforms to the Library’s standards of materials selection
• Whether the physical condition is satisfactory Whether the Library needs the title or added copies of the title in its collection 

When the Library receives a monetary gift or other materials for the purpose of a memorial or tribute, the decision of how to use the gift may be made by the donor or Library Director at the request of the donor. The general nature of a collection item, or its subject area, will be based on interest specified by the donor and the needs of the Library. In the event the donor has no preferences, the donation shall be used for whatever materials or equipment are deemed to be of greatest need for the Library. All monetary gifts will be given directly to the Friends of the Library to determine appropriate use. 

All gift materials shall be labeled “Gift” or “Donation.” Donation labels for collection items are available by request of the donor. 

Personal property, art objects, portraits, antiques, and other related objects will not be accepted without the prior approval of the Library Board.

3.14 – Fees and Fines 

The Director or designee shall charge fees to help replace materials that are lost or damaged. All costs paid to the Library are deposited by the City directly into the Library Fund and are not refundable. 

Lost or Damaged Items: If an item is lost or damaged, the patron shall pay the replacement cost plus an additional fee of $5.00 for processing the item. 

Items that are kept 10 days past their due date will be considered Lost and patrons will be charged for the replacement of the item plus a $5 processing fee. 

This charge will be waived when the item is returned. However, once an item has been overdue for 100 days, that item is removed from our records and it belongs to the person who did not return it. That person must pay for item replacement plus processing fee. 

Anyone with charges of $10 or more will have their library card privileges suspended from borrowing materials 

The Board has established the following costs: 

Fees 

City Card – Free with proof of residency within City limits ( See 3.01) 

Rural Card – $36.00 (over 60 YOA, $18.00) 

Copies/printing – $.10 per page 

• Lost or damaged materials will incur replacement and processing fees ($5 per item) based on the purchase price. 
• **Please note, materials will not be loaned to patrons owing more than $10 in fees. Library staff may use discretion. 
• Fines 
• Weiser Public Library is a fine free library, as of January 1, 2023. Any fines occurring before this date will be forgiven 
• Returned Check Charges 

The City of Weiser will assess a charge on checks not honored by the bank on which they are written and which are returned to the City of Weiser after being deposited by the Weiser Public Library. More information regarding checks returned to the City of Weiser may be obtained from Weiser City Hall, 55 West Idaho Street, Weiser, Idaho (Phone: 208-414-1965).

3.15 – Social Media Policy 

The purpose of this policy is to ensure accuracy, consistency, and integrity, and to protect the identity and image of Weiser Public Library (WPL) by providing a set of required standards for social media content from any department, entity, or affiliate.

All social media content under the jurisdiction of WPL (i.e., content on WPL servers or on servers funded by WPL budgets, or content that uses WPL’s brand or likeness) must comply with local, state and federal laws and regulations, and WPL’s policies, rules and regulations.

The Library Director maintains official social media and/or online accounts on behalf of WPL. These accounts promote WPL activities, events, and educational opportunities by providing timely, engaging, and relevant content that assists in building broad-based support for WPL’s mission, vision, and relationship with the public.

Only an employee or approved representative authorized by the Library Director (collectively, the “page administrators”) may hold administrative access to an WPL-related social media and/or online account.

The Library Director is responsible for maintaining a current list of all site URLs, the names of all page administrators, and the usernames and passwords associated with these accounts.

Any entity seeking to create an account on any social media and/or online platform on behalf of WPL must gain approval from the Library Director prior to establishing the account.

Users and visitors to WPL’s social media and/or online sites shall be notified that the intended purposes of the site are to serve as a mechanism of communication between WPL’s page administrators and members of the public. Submission of comments by members of the public constitutes participation in a limited public forum. A comment posted by a member of the public on any WPL social media and/or online site is the opinion of the commentator or poster only, and publication of the comment does not imply endorsement of, or agreement by, WPL, nor do such comments necessarily reflect the opinions or policies of WPL. Comments by WPL page administrators on WPL social media and/or online sites shall be allowed only when consistent with the provisions of this policy. Comments by the general public shall be allowed on limited public forums, such as WPL social media and/or online sites, only when consistent with the provisions of this policy.

Comments containing any of the following inappropriate forms of content shall not be permitted on any type of WPL social media and/or online site and are subject to editing, removal or restriction, in whole or in part, by WPL page administrators:

• Comments not topically related to the particular social medium thread or topic or article being commented upon (for example, if a WPL page administrator posts an article about library classes, and a user posts a negative comment about a WPL employee);
• Comments in support of or in opposition to political campaigns or ballot measures, with the exception of informational posts approved in advance by the WPL Library Director;
• Profane, obscene, or sexual language or content or links to such language or content;
• Content that promotes, fosters, or perpetuates discrimination on the basis of race, creed, color, age, religion, gender, marital status, status with regard to public assistance, veteran status, genetic information, citizenship status, national origin, physical or mental disability, sexual orientation, or gender identity/expression;
• Solicitation of commerce, including but not limited to, advertising of any business or product for sale;
• Information that may tend to compromise the safety or security of the public or public systems;
• Defamatory or personal attacks;
• Threats to any person or organization;
• Conduct or encouragement of activity that violates any federal, state, or local law; or
• Conduct that violates a legal ownership interest of any other party.

If illegal activity occurs, page administrators are expected to secure the information and notify the local police department.

WPL reserves the right to restrict or remove any content that is deemed in violation of this policy or any applicable law or regulation. Content submitted for posting that is deemed not suitable for posting by WPL page administrators because it is not topically related to the particular subject being commented upon, or is otherwise deemed prohibited content based on the criteria set forth in this policy, must be retained in accordance with the relevant records retention schedule.

This policy governing comments on WPL sites shall be displayed on all limited public forums or made available via hyperlink from WPL’s official website.

Page administrators representing WPL on WPL social media and/or blog sites must conduct themselves at all times as representatives of WPL in accordance with all WPL policies, standards, and regulations. Page administrators are personally responsible, and may be legally liable, for the content they publish on social media and/or online sites.

WPL makes it a priority to comply with Section 5 of the Federal Trade Commission Act, 15 U.S.C. § 45. Section 5 of the FTC Act reflects the four basic truth-in-advertising principles.

Public Records for WPL social media and/or online sites are subject to Idaho Public Records Law. Any content maintained in a social media and/or online format that is related to WPL’s business, including a list of subscribers and posted communication, is a public record. Therefore, there should be no expectation of privacy in the information posted on WPL social media and/or online sites. WPL is responsible for responding completely and accurately to any public records request for public records on social media and/or online sites. Content related to WPL business shall be maintained in an accessible format so that it can be produced in response to a request. Whenever possible, such sites shall clearly indicate that any articles and any other content posted or submitted for posting are subject to public disclosure. Users shall be notified that public disclosure requests must be directed to the relevant departmental public disclosure officer. Idaho law and relevant WPL records retention schedules apply to social media and/or online formats and content.

WPL’s governing body should refrain from using WPL or other social media and/or blog sites to discuss WPL’s business or make a decision in violation of Idaho’s Open Meeting Law.

WPL may use social media and/or blog sites to gather public input and foster public discussion related to WPL’s role and functions, provided that the use is authorized in accordance with and conforms to this policy.

Information that WPL posts on its social media and/or blog sites will supplement, not replace, required notices and standard methods of providing warnings, postings, and notifications required for public meetings and hearings under Idaho law.

3.16 – Volunteer Policy 

The Weiser Public Library Volunteer Program is designed to expand and enhance public service to the community in support of the library’s mission. The Weiser Public Library may utilize the helpful services of interested volunteers to supplement the work done by library staff but not replace employees or employee positions. Volunteer service aids the library in making the best use of its fiscal resources.

The Library Directors maintain the Volunteer Program, recruits and on-boards volunteers, sets goals and guidelines, and provides support to library staff to ensure consistent collaboration across library service points. Volunteers also serve under the daily direction of departmental

A volunteer is an individual who is 12 years of age or older, who contributes time, energy, and talents directly to the Weiser Public Library without payment or the expectation of payment. Children under 12 years of age will need special approval from the Library Director to volunteer, and should volunteer with/alongside another responsible party over the age of 12. All volunteers act in accordance with the policies of the library. If you are approved, you then fill out the volunteer acknowledgement form.

BECOMING A VOLUNTEER

The process to become a volunteer is important to the success of each volunteer and the quality of service provided to the library. Volunteers serve the library with approval from and at the complete discretion of the Library Director.

Volunteers Expectations, you deserve to volunteer in a safe and welcoming environment where they are appreciated for their time and service to the library. As valued members of the library’s teams, volunteers are expected to promote and maintain exceptional levels of customer service while representing the library to the public.

1. Conduct
   Volunteers will be familiarized with library policies. Volunteers shall follow all policies of the library, be attentive to their assigned tasks, practice personal safety at all times, and to respect the library’s technology, property, resources, and the privacy and confidentiality of patrons, staff, and volunteers. Volunteers may be permitted to access private staff offices only with expressed permission by library staff onsite. Volunteers are encouraged to utilize spaces designated for volunteers to store volunteer belongings. Volunteers should bring concerns or questions to the Library Director.
2. Attendance and Absences
   The library values and appreciates the time of each volunteer. The Library Director will collaborate between each volunteer and location staff on scheduling.Volunteers are expected to complete scheduled shifts, but if a volunteer is unable to serve a scheduled shift, the library must be notified with as much advance notice as possible. Failure to notify the library or excessive absences may cause the library to reevaluate the volunteer’s service with the library.
3. Harassment
   Volunteers are required to read and review the library’s Harassment Policy. The District prohibits verbal, visual, physical, and sexual harassment, including unwelcome conduct directed toward a person’s gender, race, color, citizenship, age (40 and over), disability, religion, genetic information, sexual orientation, gender identity, national origin or military status that substantially interferes with a employee and volunteer work performance or creates an intimidating, hostile, or offensive work environment. Any volunteer who believes a form of harassment has occurred must report it immediately to the supervisor on duty and/or the Library Director.

Each volunteer is provided with a verbal outline of helpful volunteer tasks that support the library’s Strategic Goals. Volunteer opportunities may include assisting staff with library services, programs, events, or outreach visits in the community.

1. Tasks
   Volunteers assist with supplemental tasks only assigned to them by library staff. Volunteers do not perform critical tasks only delegated to paid employees. These may include: accessing library card account systems or patron records, assisting patrons with library card account questions, using employee computers at public-facing service desks, making supplies purchases on behalf of the library, and performing volunteer tasks inside library buildings without library staff on the premises.
2. Offsite Opportunities
   Some volunteer positions involve assisting library staff on visits in the community.
3. Library Materials
   Volunteers, through their roles, are directly involved in providing access to library materials. As such, volunteers must closely review the Collection Development Policy, as they can expect to come into contact with a variety of materials in the library’s collection. The library does not monitor or filter the types of library materials a volunteer may handle while performing volunteer duties.

Volunteers are encouraged to discuss concerns they may have about their assigned tasks or quality of their training and supervision.

Nothing in this policy shall be deemed to create a contract between the volunteer and the WPL. Both the volunteer and the Weiser Public Library have the right to terminate the volunteer’s association with the library at any time, for any reasons or no reason, with or without cause.

Other Important Notes:

• General liability coverage is provided for volunteers operating within the scope of their assigned job duties.
• The Volunteer Program facilitates programs and initiatives to recognize volunteers for their service.

Volunteer Acknowledgement

If selected to join the volunteer team, volunteers will be asked to sign and return the acknowledgement below.

I confirm that I have read and reviewed the Volunteer Policy of the Weiser Public Library. I understand my responsibility to follow the Volunteer Policy during the course of my volunteer commitment, and will bring any questions I have to the

Library Director

1. Volunteer Name:___________________________________

2. Volunteer Signature:________________________________ Date___________

Parent/Guardian Consent (if applicable)
If selected, volunteers under the age of 18 will be asked to have a Parent/Guardian confirm their consent below.

I confirm that I have reviewed the Volunteer Policy with my child or the youth in my care, and as Parent/Guardian, I consent to their participation as a volunteer with the Weiser Public Library.

1. Parent/Guardian Name: __________________________________

2. Parent/Guardian Signature:________________________________

Printable Volunteer Acknowledgement Form

3.17 – Unattended Youth Policy 

Youth are encouraged to use the Weiser Public Library (WPL) resources and services, to enjoy the Library as a place of study and inquiry, and to participate in the Library’s programs. WPL encourages parents, guardians, and caregivers to use the library with their youth.

Children eight and under, or vulnerable people of any age, must be accompanied at all times by a responsible party.

Disruptive youth may be asked to disperse or leave the Library’s property at the library staff’s discretion. Parents, guardians, and/or caregivers are responsible for the behavior of their youth, whether or not they are present.

Weiser Public Library District does not act in loco parentis for unsupervised minors.

WPL is not responsible for the safety or security of unattended youth. Any youth not able to travel alone must be picked up prior to closing. If it is determined that a youth is lost or left unattended, every reasonable attempt will be made to identify and locate a parent, guardian or caregiver. If an unattended youth remains at a WPL branch after closing time, the proper authorities may be notified.

SECTION 4 – INTERNET 

4.01 – Internet Use and Safety 

Public access to the Internet and online services has become an integral part of the Weiser Public Library’s programs and services. The intent of this policy is to meet the provisions of the Children’s Internet Protection Act (CIPA) and Idaho Code 33-2741, as well as provide guidelines for patrons and staff regarding Internet access and online computer use. 

It is the policy of the Weiser Public Library to: 

1. Prevent user access over its computer network to, or transmission of, inappropriate material via Internet, electronic mail, or other forms of direct electronic communications; 
2. Prevent unauthorized access and other unlawful online activity; 
3. Prevent unauthorized online disclosure, use, or dissemination of personal identification information of minors; and 
4. Comply with the Children’s Internet Protection Act [Pub. L. No. 106-554 and 47 USC 254(h)]. 

This Internet Safety Policy was developed under the direction of the Board of the Weiser Public Library and was discussed and adopted, following public notice required by Idaho code, during an open meeting of the Library Board at their regular meeting on June 9th, 2022. 

This policy is effective June 9th, 2022 and will be reviewed by the Weiser Library Board of Trustees at least every three years. 

The Weiser Public Library’s Internet Access Policy complies with Idaho Code 33-2741 Public Library – Internet Use Policy Required and with the Children’s Internet Protection Act [Pub. L. No. 106- 554 and 47 USC 254(h)]. 

The Weiser Public Library has a policy of Internet safety, including the operation of a technology protection measure, hereafter called “filtering software,” on any publicly accessible computer with Internet access that protects against access to visual depictions that are obscene, child pornography, or harmful to minors, as defined in I.C. 33-2741 and the Children’s Internet Protection Act. The filtering software will be enforced to provide Internet safety during any use of a computer. 

Library policy may also limit Internet access or otherwise protect against materials other than the materials specified in Idaho statute.

4.02 – Supervision and Monitoring 

Based on federal and state requirements, Weiser Public Library’s Internet access is filtered. 

Procedures for disabling or otherwise modifying technology protection measures shall be the responsibility of the Weiser Public Library, staff, or designated representatives. Adult patrons may request technology protection measures be disabled for lawful purposes before session log in. Filtering software will be enforced to provide Internet Safety during any use of a computer by a minor.

4.03 – Implementation Requirements 

A notice of the availability of this Policy will be posted in a conspicuous place within the library. The Library Board has established procedures and guidelines to handle complaints about this policy, enforcement of this policy by library staff, and what a patron should do if they observe inappropriate behavior by another library patron. A notice of the availability of these procedures for public review will be posted. 

***Contents of this policy appearing in italics are mandated by Idaho Code and cannot be altered by the Weiser Public Library.

4.04 – Technology Use 

The Library is pleased to provide internet access to the community. The Library attempts to maintain patron confidentiality at all times, but cannot guarantee the confidentiality of information sent, received, or printed by a patron. Patrons must sign in on the Public Computer Log prior to using the computer and sign out once finished. By signing in, you are acknowledging and agreeing to abide by the Weiser Public Library’s Computer and Internet Policy. Computer use is limited to one hour per day. 

The Library assumes no responsibility and no liability for any loss or damage incurred by anyone using the Library’s computing resources. This includes any loss or harm incurred by a patron from giving personal or financial information across the Library’s network and the internet. 

There is no guarantee of an available computer and/or Internet service at any specific time. 

The Library Board of Trustees delegates to the Library Director the authority to create guidelines as may be necessary to ensure the efficient use of library technological systems. 

It is the responsibility of the patron to ensure all websites have been logged out of, and closed out (ex. Gmail) including all items that have been downloaded.

4.05 – Hardware and Software 

Users may not install software on Library equipment. Users are not permitted to store data on the hard drives of Library computers. The Library is not responsible for equipment malfunction, loss or damage to user disks or devices.

4.06 – Child Computer and Internet Use 

The Weiser Public Library employs content filtering technology solutions to ensure the protection of child age computer users. Additionally, computer sessions are periodically observed by Library staff for violations of the Computer and Internet Use policy. 

1. Definition of a Child: Any person under eighteen (18) years of age. 
2. The Weiser Public Library supports parents and guardians in their efforts to guide their children’s access to print, non-print and online information. 
3. The use of the Internet through the library’s connection is a privilege and access is voluntary.
4. The library believes that the benefits of access to informational resources provided through the Internet far outweigh the potential disadvantages of such access. 
5. The Weiser Public Library seeks to preserve a child’s status as a full member of the Internet community. 
6. The library cannot control the resources on the Internet. The Internet is not a static entity. It changes each minute, as new information is added and old information deleted. Some sites may contain information that is inaccurate, defamatory, illegal, obscene, or potentially offensive to some. The library can attempt to prevent direct access to materials that are not generally acceptable to a public library, but it is technologically impossible to prevent access to all resources, which might be objectionable to some people. 
7. It is the responsibility of the parent/guardian to determine whether to place restrictions on their own children with regard to the use of the Internet. 
8. Parents/guardians are responsible for their own children’s behavior while using the library’s Internet connection. The Weiser Public Library assumes no liability for inappropriate conduct or acts conducted on the Internet by children. 
9. The Weiser Public Library reserves the right to deny Internet access to any child who is found to violate this policy adopted by the Board of Trustees of the Weiser Public Library. 10. Uses Not Permitted: 

• To access, upload, download or distribute pornographic, obscene, or sexually explicit materials; 
• To transmit obscene, abusive, or sexually explicit language; 
• To violate any local, state or federal statutes; 

4.07 – Wireless Access 

Wi-Fi is available for devices with wireless capability. Wireless users must abide by the Library’s policies and regulations covering technology use while using the Library’s wireless network. 

Users are responsible for configuring their own equipment. The Library does not provide technical support for establishing or maintaining a connection nor equipment configurations. The Library is not responsible for any changes made to an individual computer’s settings and does not guarantee that a user’s hardware will work with the Library’s wireless connection. 

The Library is not responsible for any personal information (e.g., credit card, account numbers, etc.) that is compromised, or for any damage caused to hardware or software due to electric surges, security issues or consequences caused by viruses or hacking. All wireless-access users are individually responsible for maintaining up-to-date virus protection on personal laptop computers or wireless devices. The Library accepts no liability for personal property brought into or used on the premises.

4.08 – Prohibited Uses 

Use of the Library’s technological resources is for lawful purposes only. Examples of prohibited and potentially illegal uses include but are not limited to: 

1. Attempting to bypass the security of the computers or local area network at the Library.
2. Attempting to bypass the security of any other computer or networking including the Internet.
3. Attempting to harm or destroy the data of another user, the network, any technology resource or any of the agencies or other computer network services that are connected to the Internet. This includes, but is not limited to, uploading or creation of computer viruses. 
4. Attempting to alter or damage any hardware, software, operating systems, or configuration files on Library equipment. 
5. Attempting to use unauthorized computer accounts, access codes, or network numbers.
6. Transmission of speech that is not protected by the First Amendment. 
7. Violations of another user’s privacy. 
8. Violations of copyright or other laws. 
9. Display of offensive sexual material as defined in Section 18-4105 of the Idaho Code. 

Loss of Library privileges and criminal and/or civil prosecution are possible for illegal use of computing resources. Any staff member observing a violation of this regulation shall report such to the Library Director immediately and document the matter on a Library Incident Report form. At staff discretion, the patron will either be asked to conform his or her conduct to the requirements of this regulation or the patron’s library privileges may be suspended. Staff will involve law enforcement as appropriate.

4.09 – Cookie Policy

Cookie Policy for Weiser Public Library

This Cookie Policy explains how Weiser Public Library uses cookies and similar tracking technologies when you visit our website or use our services.

What are cookies?

Cookies are small pieces of data stored on your device (computer, tablet, or mobile) when you visit a website. They serve various purposes like remembering your preferences, analyzing website traffic, and enabling certain website features.

How we use cookies

Weiser Public Library uses cookies for the following purposes:

• Essential cookies: These cookies are necessary for the website to function properly. They enable basic functions like page navigation and access to secure areas of the website. The website cannot function properly without these cookies.
• Analytics cookies: We use analytics cookies to understand how visitors interact with our website. This helps us improve the website’s performance and provide better services.
• Functional cookies: These cookies enable enhanced functionality and personalization, such as remembering your preferences and settings.

Types of cookies we use

• Session cookies: These are temporary cookies that are erased when you close your browser.
• Persistent cookies: These cookies remain on your device for a specified period or until you delete them.

Your cookie choices

You can control and manage cookies in your browser settings. Most web browsers allow you to refuse or accept cookies or to receive a notification when a cookie is sent. However, please note that disabling cookies may affect your experience on our website.

Updates to this policy

We may update this Cookie Policy from time to time to reflect changes in technology, legislation, or our services. We encourage you to review this policy periodically for any updates.

Contact us

If you have any questions or concerns about our use of cookies or this Cookie Policy, please contact us at weiserpubliclibrary@weiserlibrary.org 

Effective date

This Cookie Policy is effective as of December 7, 2023

SECTION 5 – PRIVACY AND CONFIDENTIALITY 

5.01 – Privacy and Confidentiality 

The Weiser Public Library recognizes the need to protect patron rights to privacy regarding the questions asked and the materials borrowed both in analog and digital form. Protecting the privacy and confidentiality of our patrons’ personal information is important to us. Explained below is our information practices, what information the library collects, and how the library uses and protects that information. 

Pursuant to Idaho Code 74-101 et. seq., circulation records and other records identifying the names of library users with specific materials are confidential in nature. 

Library employees are hereby advised that such records shall not be made available to any agency of state, federal, or local government except pursuant to such process, order, or subpoena as may be authorized under the authority of, and pursuant to, federal, state, or local law relating to civil, criminal, or administrative discovery procedures or by legislative investigatory power. 

No library employee may release information about an individual’s circulation record to a private individual unless it is the personal record of the individual patron making the request, or, the personal circulation record of the requesting patron’s legal dependent. 

The Library may generate various forms of ephemeral records with patron phone numbers, addresses, and/or email addresses for administrative and/or various library-related business purposes such as telephone or email reference requests and questions, patron hold requests, program requests, PC reservations, etc. These records may exist in hard copy or electronic form and are destroyed on a regular and routine basis. 

The policy is not to be interpreted as restricting in any way the Library’s own right to use circulation records or other borrower’s records in its course of conducting normal library business.

5.02 – Photography 

The Weiser Public Library often takes photos of its programs, activities, and their participants. Please be aware that these photos are for the use of the Library only and may appear in Library publicity (including social media) or on the Library website. 

Those wishing not to be photographed or video recorded should inform the photographer. Names of individuals will not be used in photo captions unless permission is given by the individual. 

5.03 – Access to Public Records 

The Weiser Public Library is a public entity, under the City of Weiser, and as such, disclosure of public records is governed by Idaho Code. The following information is intended to provide guidance to Trustees and Library Staff, as well as patrons and the general public, regarding public records requests related to the history, business and operations of the Library. 

Weiser Public Library’s records include information that is retained for a variety of purposes. Pursuant to the Idaho Public Records Act certain records are exempt from disclosure, including but not limited to, certain personnel records, the records of the library which, when examined alone, or when examined with other public records, would reveal the identity of the library patron checking out, requesting, or using an item from the library, and the material of the library that has been contributed by a private person, to the extent of any limitation that was a condition of the contribution. For further information concerning the right to examine public records and the records that are exempt from public disclosure reference should be made to the Public Records Act, found in Chapter 1 of Title 74 of the Idaho Code. 

When responding to public records requests, the Weiser Public Library has a dual responsibility of respecting the public right to examine and copy records subject to disclosure, as well as following the directives of the law pertaining to records which are exempt from disclosure. Statistical circulation information that does not identify any particular person may be made available for examination and copying. If a request for a public record is denied, in whole or in part, the Library shall so notify the person making the request in writing, or by email. This notification will indicate whether the Library’s attorney has been consulted and reviewed the request, identify the statutory authority for the denial and give information concerning the appeal process, which is to institute proceedings in district court by the filing of a petition contesting the Library’s decision concerning the public records request, which petition must be filed within one hundred eighty (180) calendar days from the date of mailing of the notice of denial or partial denial by the Library. 

The Library Director serves as custodian of records for the Weiser Public Library Board of Trustees. 

Procedure for Requesting a Public Record: 

1. A written and signed request for public records is required. To ensure compliance with the law, those making requests are asked to utilize the Library’s Public Records Request Form. The form is available on the Library’s website and may be submitted to the Library Director or by email as a pdf to librarydirector@weiserlibrary.org. 
2. The person making the request must acknowledge that the request records or information will not be used for a mailing, or telephone list, prohibited by Idaho Code 74-102. 
3. Generally, the requesting party will be notified whether the request for records will be granted or denied, in whole or part, within three (3) working days. 
4. If longer time is required to locate or retrieve the requested records, or to determine whether the request can be granted, the person making the request shall be notified in writing. 
5. Examination and/or copies of the records subject to public disclosure will be provided within ten (10) working days, beginning on the working day following the submission of the request. If no response is provided within ten (10) working days the request will be deemed to be denied. 

Costs 

In most cases, no cost will be charged for examining or copying public records. Depending upon the nature of the request, the character and volume of public records requested and staff time expended in responding, the following costs may be assessed: 

1. If responding to the request requires coping (including photocopying or scanning), the Library will charge 10 cents for each copy in excess of 100 pages. 
2. If the time of Library staff required in responding to a request does not exceed two (2) person hours, no cost will be charged. Costs for total labor in excess of two (2) hours will be charged at the hourly payroll rate of the lowest paid administrative staff employee or employees necessary and qualified to process the request. Depending on the request, the Library may not be able to determine this rate until the documents are retrieved and reviewed. 
3. If the request includes nonpublic information requiring deletions or redactions in consultation with the Library’s attorney, or requires the advice of our attorney on possible exemptions, fees will be charged at the usual and customary billing rate of the Library’s attorney. 
4. If the request requires providing an electronic storage device containing the public information, a cost equal to the Library’s direct cost of copying information in that form or the cost of conversion charged by a vendor if converted from another form will be charged. 
5. In certain instances, addressed in Idaho Code 74-102(10)(f), the requesting party may be exempt from paying such charges. 
6. In determining if costs are owed, the Library will combine the total staff time required in responding to multiple requests on the same or related subjects 
7. A requestor may not file multiple requests to avoid payment. 
8. An itemized receipt explaining any assessed fees will be provided to the requesting person. The Library may require advanced payment of assessable charges.



Download the Public Records Request form

SECTION 6 – BYLAWS 

6.01 – Board of Trustees 

Pursuant to Title 33, Chapter 26 of Idaho Code, the Board has among its powers the authority to establish policies for the governance of the Library. A board member may request an executive session for personnel to be placed on the agenda for the next meeting or to call a special meeting. 

• The Board will review these policies in January on an annual basis prior to April of each year.
• The Board may amend these policies at any time. 
• The Board shall conduct its business in accordance with by-laws established by the Board for its own governance. 
• The Board may amend its by-laws at any time. 

Note: The Weiser Public City Code, Chapter 3, Title 2 – Library Board also references duties and responsibilities of the Library Board of Trustees.

6.02 – Bylaws of the Library Board of Trustees 

The Board of Trustees of the Weiser Public Public Library exists by virtue of the provisions of Title 33, Chapter 26 of the Idaho Code. The Board exercises the authority and assumes the responsibility delegated to it by said statutes for the provision of public library services in the city of Weiser, Idaho.

Article I – Selection and Appointment 

Section 1. Number of Trustees 

33-2604. BOARD OF TRUSTEES – APPOINTMENT – TERM OF OFFICE – COMPENSATION. 

For the government of such a library there shall be a board of five (5) library trustees appointed by the Library director and approved by the mayor and council pursuant to section 50-210, Idaho Code, from among city residents. If the city government is organized pursuant to sections 50-801 through 50-813, Idaho Code, the city manager and the council shall appoint the board of trustees.

Section 2. Term of Office and Reappointment 

Appointment to the board shall be made solely upon consideration of the ability of such appointees to serve the interests of the people, without regard to sex, age, race, nationality, religion, disability, or political affiliation. A member of the city council shall not be one (1) of the five (5) appointed trustees of the library board, but each year the council shall appoint one (1) of its members to be a liaison to the board, without voting rights. 

The initial appointment of trustees shall be for terms of one (1), two (2), three (3), four (4) and five (5) years, respectively. 

Subsequent appointments shall be made for five (5) years from the date of appointment, and until their successors are appointed. By accepting appointment to the library board of trustees, members agree to attend a minimum of three-fourths of the regularly scheduled meetings annually. Unless excused, missing three consecutive regular meetings for other than health-related reasons is considered a resignation from the board. A term of office shall be for five years for each member and the term of one Board member shall expire each year on February 28th. 

Section 3. Salary 

Members of the board shall serve without salary but may receive their actual and necessary budgeted expenses while engaged in authorized business of the library. History: [33-2604, added 1993, ch. 186, sec. 5, p. 469] 

Section 4. Vacancies 

BOARD OF TRUSTEES – VACANCIES – REMOVAL. 

The board shall report all vacancies to the council within five (5) working days. All such appointments shall be made in the same manner as appointments are originally made. Appointments to complete an unexpired term shall be for the remainder of the term only. 

Any trustee may be removed by the city council by the unanimous vote of all of its members. 

Article II – Powers and Duties 

33-2607. POWERS AND DUTIES OF TRUSTEES. In addition to the powers elsewhere contained in this chapter and notwithstanding the provisions of Title 50, Idaho Code, the board of trustees of each city library shall have the following powers and duties: 

1. To establish bylaws for its own governance; 
2. To establish policies and rules of use for the governance of the library or libraries under its control; to exclude from the use of the library any and all persons who violate such rules; 
3. To establish, locate, maintain and have custody of libraries to serve the city, and to provide suitable rooms, structures, facilities, furniture, apparatus and appliances necessary for library service; 
4. With the approval of the city 

• To acquire real property by purchase, gift, devise, lease or otherwise; 
• To own and hold real and personal property and to construct buildings for the use and purposes of the library; 
• To sell, exchange or otherwise dispose of real or personal property when no longer required by the library; and 
• To insure the real and personal property of the library; 

1. To prepare and adopt a budget for review and approval by the city council;
2. To control the expenditures of money budgeted for the library; 
3. To accept or decline gifts of money or personal property, in accordance with library policy, and under such terms as may be a condition of the gift; 
4. To hire, supervise and evaluate the library director; 
5. To establish policies for the purchase and distribution of library materials;
6. To attend all meetings of the board of trustees; 
7. To maintain legal records of all board business; 
8. To exercise such other powers, not inconsistent with law, necessary for the orderly and efficient management of the library 

Section 1. Policies 

The Board shall have the power to establish all library policies and rules of use and to determine any question of policy. 

Section 2. Budget 

ANNUAL APPROPRIATIONS – CONTROL OF EXPENDITURES. The board shall prepare and adopt an annual budget, stating anticipated revenues and expenditures, indicating what support and maintenance of the library will be required for review and approval by the city council for the ensuing year. 

All funds for the library shall be in the custody of the city treasurer unless otherwise provided by city ordinance and shall be used only for library purposes. The board shall have control of library expenditures. Money shall be paid for library purposes, only upon properly authenticated vouchers of the board of trustees. The board shall not make expenditures or incur indebtedness in any year in excess of the amount of money appropriated for library purposes. The board may hold a separate checking account to be used to pay petty expenses of the library. This account shall be audited along with other library funds. 

DONATIONS. Monetary donations for the benefit of the library shall be budgeted along with other library accounts and shall be used only for library purposes. Money or other funds which are donated or given to the library may be expended by the board of trustees only in accordance with the city budget process. 

Section 3. Expenditures 

The Library Board of Trustees shall have exclusive control of the expenditures of all monies collected for the Library Fund. 

Section 4. Property 

The Library Board of Trustees shall have the supervision, care, and custody of any room or building constructed, leased, or set apart for library purposes, and it may, with the approval of the Council, lease, occupy, purchase or erect on purchased ground any appropriate building. The Board shall take charge of the public library, reading rooms, and its branches, and of all real and personal property belonging to it, or what may be acquired by loan, purchase, gift, devise, or otherwise, when not inconsistent with the terms and conditions of the gift, devise, or bequest. The Board shall have the power to make and enforce all rules, regulations, and by-laws necessary to administer, govern, and protect the Library, reading rooms, branches, and all property belonging or loaned to it.

Section 5. Appointments 

33-2608. LIBRARY DIRECTOR – DUTIES – OTHER EMPLOYEES. The board of trustees of each city library shall appoint the library director, who shall serve at the pleasure of the board. The library director shall advise the board, implement policy set by the board, supervise all library staff, and shall acquire library materials, equipment, and supplies. The library director shall attend all board meetings but shall not vote. 

With the recommendation of the library director, the board shall hire all other employees as may be necessary for the operation of the library in accordance with city policies and procedures. These employees shall be employees of the city and subject to the city’s personnel policies and classifications unless otherwise provided by city ordinance. 

PROCEDURE BEFORE AFFECTING PAY 

All city employees are At-Will employees however, before you proceed with any decision that may affect the employees pay, i.e. suspension, demotion, or termination, please contact the City Clerk/HR Department and the Mayor. In the event of hiring emergency, the director shall have interim authority to retain an employee with the prior approval of the board provided such hire. 

In case of emergency hire – recommendation, Chairperson would call a special meeting of the board so that the director can recommend to the board and work with the HR department for the hiring of “temporary” employees as may be necessary for the operation of the library in accordance with city policies and procedures. These employees shall be employees of the city and subject to the city’s personnel policies and classifications unless otherwise provided by city ordinances. 33-2608 

Section 6. Committees 

The Chairperson may appoint standing committees at the recommendation of the majority of the Board’s membership for such specific purposes as the business of the Board may require from time to time. The committee shall be considered to be discharged upon the completion of the purpose for which it was appointed and after the body has formally made a final report of its findings to the Board.

Section 7. Gifts and Trusts 

The Board shall receive and administer any trust or any other fund declared or created by gift or otherwise for such library and branches. 

Section 8. Other Duties 

• Additional duties of the Board shall include, but not necessarily be limited to: Promoting and interpreting the Library and its services to the public; 
• Obtaining adequate funds for library operation; and 
• Developing a program of planned growth and improvement of Library and library services. 

Article III – Officers 

Section 1. Election 

The officers shall be a chairperson, a vice-chairperson, and a secretary/treasurer, elected Trustees at the annual meeting in October. Officers shall serve for a term of one year and until his/her successor is elected. At the discretion of the Board, the Library Director may act as the Clerk of the Board. 

Section 2. Duties 

A. Chairperson 

The Chairperson shall preside at all meetings of the Board, authorize calls for any special meetings, regulate and control public participation, appoint all committees and serve as an ex-officio member of such, execute documents authorized by the Board, insure true and accurate records are maintained of all meetings of the Board, plan the meeting agenda with the Director, and perform all other duties associated with the office. 

B. Vice-Chairperson 

In the absence of the Chairperson, the Vice-Chair shall preside and perform all other duties associated with the Chairperson’s office. 

C. Secretary/Treasurer 

The Secretary/Treasurer shall sign all documents not endorsed by the Chairperson or Vice-Chair and shall perform such other duties as are assigned by the Board. 

Section 3. Vacancies 

Vacancies occurring in any office shall be filled by a majority vote of those Trustees present at the next regular meeting of the Board. Any officer selected to fill a vacancy shall serve until the time of the next election of officers. 

Section 4. Removal from Office 

Any officer may be removed from office by the Board whenever, in the judgment of the Board, the best interests of the Library shall be served by such removal. 

Article IV – Meetings 

Section 1. Frequency 

The Board shall meet for business purposes monthly, except as shall be determined in advance by the Board at a regular meeting. Regular meetings shall be held on a uniform day each month. The day and hour will be set by the Board at its Annual meeting in October, unless otherwise ordered by the Board. 

Section 2. Special Meetings 

Special meetings may be called by the Chairperson, or upon request of three members of the Board, for the transaction of business stated in the Notice of Special Meeting. Only that business specified may be acted upon at the Special Meeting. Notification procedures will comply with Idaho Code and the City of Weiser Public’s policies. 

Section 3. Quorum 

A majority of the Board shall constitute a quorum for the transaction of business. 

Section 4. Voting 

An affirmative vote by the majority of Board members present shall be necessary to approve any actions of the Board. The Chairperson may introduce, vote upon, move, or second a proposal before the Board. 

Section 5. Meeting Records 

Records of meetings shall be maintained by the Library Director or the Director’s designate. 

Article V – Parliamentary Authority 

The parliamentary authority shall be Robert Rules of Order, current edition, except as stated in these by-laws 

Article VI – Amendments 

These by-laws may be amended at any regular meeting of the Board with a quorum present, by majority vote of the Board members present. 

Public Input and Complaints 

The Board welcomes constructive input to improve the Library. Any complaints will be addressed and resolved in the following order: 

Level 1: Staff 

Level 2: Director 

Level 3: Board – Board of Trustees should be made aware of all complaints 

Any complaint about the Library, including policies, regulations, facilities, or services will be referred through proper channels before being presented to the Board for consideration and/or action. 

If resolution has not been reached after working through Level 1, staff and the patron will meet with the Director. In the event patron is dissatisfied after working through Level 2, the Director will turn the matter over to the Board of Trustees. Trustees may elect to provide a written decision to the patron and Director or place the matter on the agenda of a regularly scheduled meeting. 

A roster of Trustees and meeting information is maintained at the Library and also on the Library website at http://cityofweiser.net/library/